How to write a follow up email after interview

5 Min read

How to write a follow up email after interview


You just concluded a job interview for your ideal position, and now you're wondering what to do next. You might exhale with relief after completing a much-anticipated job interview. The challenging part is finished! Up to the point where you must follow up with the recruiting manager to confirm your interest in the position.

You’re going to learn:
When to send a follow-up email after interview.
Follow-up via email or phone call?
Need to write a follow-up email after interview.
Following up after an interview.
How to write a follow-up email after an interview.
Follow-up email examples after an interview.


After a job interview, sending a follow-up email might serve more purposes than merely being polite. It provides the candidate a chance to express their continued interest in and passion for the position, and it keeps them in the hiring manager's thoughts. Survey reveals that 57% of applicants fail to send them, easy math, right? More than half of the competitors will fall behind you if you send a thank-you email after your interview. This crucial stage is frequently skipped, yet it has the power to create or ruin your reputation as a job applicant. You may be sure to present yourself in the best possible way with your insider advice and practical examples on how to send a follow-up email after an interview.


Hr Facts!
According to this study, 91 percent of employers like getting follow-up thank-you mails.


When to send a follow-up email after interview


The same day after the interview, follow up with hiring managers is a great method to demonstrate professionalism and interest. Within 24 hours after the interview, job candidates should write a thank-you email to the interviewers. After a week following the interview, you can follow up with another email if you haven't heard anything.


Follow-up via email or phone call?


As 46 percent of recruiters and hiring managers prefer email communication, candidates should do this via email. Only 2 out of 5 hiring managers prefer phone calls, keep to the tried-and-true follow-up email if you're unsure whether calling your recruiting manager would be acceptable.


Need to write a follow-up email after interview


Making contact with the people you spoke with throughout each round of the hiring process demonstrates your gratitude and enthusiasm for the job. Your chances of moving on to the next interview and ultimately earning an offer will probably improve as a result. It allows you the chance to highlight the value you would bring to the organization you are interviewing with and to reiterate your interest in a position. It also demonstrates great soft skills to write a thoughtful follow-up email in which you convey your enthusiasm for the position, thank the reader for their time, and include stories from your chat. Employers will place a high value on applicants who demonstrate respect, communication, and active listening abilities because these qualities are more challenging to teach in the job. You will become a more memorable prospect as a result of having more communication opportunities than applicants who did not send a follow-up.


Following up after an interview


Introduce yourself formally and use the recruiting manager's name.

Send individual follow-up notes to each person you interviewed if you did.

Thank you for the chance, and please express your continued interest in the position.

Mention specific business strategies that you mentioned during the interview in the follow-up.

Indicate how your knowledge and abilities may address their problems.

Mention that you're willing to give the hiring manager any extra information they might need, and state the date on which a decision will be made.


How to write a follow-up email after an interview


Here is the follow up mail format/content after an interview.

Components of a follow-up email (image from

Thank your interviewer for their time at the outset of your follow-up email. Make careful to emphasize how your skills fit the position. To select phrases or points from your interaction that will ring true with the reader, go back to your interview notes and the job description. Reiterate your interest in the role and your belief that you are the ideal candidate for the position to demonstrate your excitement for the job.


Here are the points you should keep in mind while writing a follow-up email after an interview


Choosing the right subject line.


One that is not long and clearly states the message's purpose. Check out these instances.

Thank you for your time today!

I enjoyed knowing more about your company today, Thank you!

Follow up regarding (position title).

I appreciate your advice and time.

Follow up regarding job interview.

It was a pleasure meeting you today.


Thank you in the opening sentence of your text.


Mention the precise job title in your opening sentence, thank your interviewer for their time, and indicate that you are still interested in the position and the organization. A follow-up email's body should be incredibly brief and direct.


Describe your interests, objectives, and experience.


Make a note of the company name as well as a topic of discussion and/or objective that stood out as particularly relevant to the individual you spoke with. Put the point in the context of your interests and experience. Keep it brief and direct while being as descriptive as you can.


Differentiate yourself from other applicants


Include a summary remark on what makes you stand out as a candidate and what you'll bring to this new opportunity in the final paragraph. Close by inviting them to ask you any additional questions and expressing your eagerness to hear back.


Addition of closing paragraph


Finish with a succinct paragraph that discusses the following stages and inquires as to if any additional information is needed from you. If a request for more information was made during the interview, you might note it.


Finish with your signature and contact information.


Include your signature and contact details before closing the email. Select a respectful and professional closing like "Thank you." "Best," or "Sincerely,".


Follow-up email samples after an interview


There are several types of follow-up emails after an interview. Some of them are


Follow-up email after a phone/interview call.


Here is the follow up mail format after you have done with you interview via phone call.


Subject line

Dear, (HR's name)

I'm grateful that you spoke with me today. I cherished finding out more about (company's name). It was wonderful to discover that you adopt my philosophy. 

I'm forward to speak with you in person and further explore our collaboration. Please locate my cover letter and resume, both of which include specifics about my job history.




Follow-up email after an in-person interview.


Here is the follow up mail sample after an in-person interview or a long interview.


Subject line

Dear, (HR's name)

It was a pleasure speaking with you yesterday regarding the (position you have applied for), thank you very much for your time. Our discussion made it evident that (company's name) provides the spirited and dependable atmosphere I'm looking for.

I really loved talking about how you need someone who can provide value and insight to customer interactions. I'm intrigued about the possibility of bringing to (company's name) the trust and credibility building strategies I use in my client engagements. Contact me by phone or email if you require any further information.




Checking in email.


You can send a "checking in" email, ideally to the recruiter, if you haven't heard back from a possible employer after your interview or after your post-interview follow-up. If two weeks have passed after your interview and you haven't heard anything, here is the follow up mail sample of checking in email.


Subject line

Dear, (recruiter's name)

I hope you are doing well! Inquiring about the (position you have applied for). The team meeting earlier was excellent, and I'm looking forward to your report. If there is anything further, I can offer to aid in the decision-making process, do let me know.




Staying in touch email.


You can still attempt to keep in touch with the hiring manager if you still haven't heard back after following up or if you've learned that you weren't offered the position. This follow-up email is intended to create a business connection with someone who can further your career. for staying in touch email here is the follow up mail sample/format.


Subject line

Dear, (recruiter's name)

I hope you are doing well! I'm writing to thank you once more for your attention and time. I genuinely loved speaking with you and other people at (company's name). I'd be interested in knowing more about how you acquired and used your expertise.

Although I am aware of how busy you are, if you have 30 minutes to spare, it would be fantastic to schedule a meeting. In the upcoming weeks, are you available for a phone or in-person chat?




There you have it, then. The entire process of following up after a job interview. If you follow these tips for your follow up mail after an interview there is a high chance that recruiters will admire you and your staying in touch habit. Good luck for your future and your dream job.