10+ Tips to Build a Resume for Data Entry Jobs

8 Minutes read

Resume for Data Entry Jobs

Are you building a resume for data entry jobs?


If yes, then this comprehensive guide will help you do that without any confusion.


Resume building is undoubtedly a complex process as it needs a lot of time, focus, and research. Hence, we are here elaborating on every important step to craft a professional resume for data entry jobs in 2023.


Here, our focus remains stable on answering the following questions:


  • What are the fundamental duties of a data entry professional?
  • How to use a data entry job description to craft a resume?
  • How to build a resume for data entry jobs?
  • How much do data entry professionals earn in India?


The answers to these questions will help you build an ATS-friendly resume for data entry jobs in 2023. However, if you do not want to get indulged in this time consuming process, we suggest you use HyreSnap Online Resume Builder to craft a resume.


It is a free to use resume builder powered with Artificial Intelligence technology. You can use this platform and frame a job-winning resume for data entry jobs in less than 15 minutes.


Now, let's check out the resume-building steps for data entry jobs in detail:



Fundamental Duties of a Data Entry Professional



Data entry professionals play a crucial role in maintaining accurate and organized data within an organization. Their duties often include:


  • Data Input: Accurately inputting data from various sources into computer systems or databases. This may involve manual data entry, scanning, or using optical character recognition (OCR) software.


  • Data Verification: Ensuring the accuracy of data by comparing it to source documents, rechecking entries for errors, and making necessary corrections.


  • Data Cleaning: Identifying and rectifying discrepancies, inconsistencies, and errors in data, such as misspelled words, incorrect entries, or duplicate records.


  • Data Organization: Categorizing and organizing data into specific formats or databases for easy retrieval and analysis.


  • Data Retrieval: Retrieving data as needed by using search queries, filtering, or database software to locate specific information.


  • Data Maintenance: Regularly updating and maintaining databases, including adding new data, archiving old records, and ensuring data security.


  • Data Security: Adhering to data security protocols and maintaining the confidentiality and integrity of sensitive information.


  • Keyboarding Skills: Proficiency in typing and keyboarding, often measured by words per minute (WPM), is essential for efficient data entry.


  • Quality Control: Implementing quality control measures to reduce data entry errors and maintain data accuracy.


  • Attention to Detail: Paying close attention to detail to avoid errors and discrepancies in data entry.


  • Time Management: Prioritizing tasks, meeting deadlines, and efficiently managing workloads to ensure timely completion of data entry projects.


  • Communication: Communicating with team members or supervisors to clarify data entry requirements, resolve discrepancies, and report issues.


  • Documentation: Maintaining records of data entry tasks, procedures, and discrepancies for reference and auditing purposes.


  • Data Analysis: Performing basic data analysis, such as identifying trends, patterns, or outliers within the data.


  • Technology Proficiency: Familiarity with data entry software, database management systems, spreadsheet programs, and other relevant tools.


  • Problem-Solving: Resolving data-related issues and errors independently or by collaborating with colleagues.


  • Adherence to Procedures: Following standardized procedures and guidelines for data entry and data management.


  • Efficiency: Striving to complete data entry tasks accurately and efficiently to meet productivity goals.


  • Teamwork: Collaborating with colleagues, data analysts, or supervisors to achieve data-related objectives and projects.


  • Adaptability: Being open to learning new data entry tools or software and adapting to changes in data entry processes.



Data Entry Job Description



You can use a data entry job description to know all the basic responsibilities of a data entry professional in the company you are applying for. Moreover, a job description will give you profile-centric keywords that you can use while writing your data entry resume. For better understanding, check out the sample job description for data entry jobs below:


Data Entry Job Description Example:


XYZ Consultancies is looking for a Data Entry professional at its Bengaluru facility. As a Data Entry Professional at XYZ Consultancies, you will be an integral part of our team, responsible for maintaining accurate and organized data essential for our operations. Your attention to detail, commitment to data accuracy, and ability to meet deadlines will be crucial to your success in this role.


Key Responsibilities:


  • Accurately input data from various sources into our databases and systems.
  • Verify data accuracy by comparing it to source documents and making necessary corrections.
  • Perform data cleaning to identify and rectify discrepancies, errors, and inconsistencies.
  • Organize data into specific formats or databases for easy retrieval and analysis.
  • Retrieve data as needed by using search queries and filtering techniques.
  • Update and maintain databases, including adding new data and archiving old records.
  • Ensure data security and maintain the confidentiality and integrity of sensitive information.
  • Utilize keyboarding skills to achieve efficiency and meet productivity goals.
  • Implement quality control measures to reduce data entry errors.
  • Pay close attention to detail to avoid errors and discrepancies.
  • Prioritize tasks, meet deadlines, and manage workloads efficiently.
  • Communicate with team members to clarify data entry requirements and report issues.
  • Maintain records of data entry tasks, procedures, and discrepancies.
  • Perform basic data analysis to identify trends, patterns, or outliers within the data.
  • Stay up-to-date with data entry software and tools.
  • Collaborate with colleagues to achieve data-related objectives.
  • Resolve data-related issues independently or by collaborating with colleagues.
  • Adhere to standardized procedures and guidelines for data entry.
  • Strive for efficiency in completing data entry tasks.




  • High school diploma or equivalent.
  • Proficiency in data entry and keyboarding skills.
  • Strong attention to detail and commitment to data accuracy.
  • Basic knowledge of data entry software and database management systems.
  • Good communication and problem-solving skills.
  • Ability to meet deadlines and manage workloads efficiently.


How to Build a Resume For Data Entry Jobs?


Building a compelling resume for data entry jobs involves showcasing your attention to detail, accuracy, and relevant skills. Here's a step-by-step guide to help you create an effective data entry resume:


Contact Information


Include your full name, phone number, email address, and optionally, your LinkedIn profile or personal website. Make sure your contact information is up-to-date.


Resume Header


Create a clear and professional header that includes your name, followed by your professional title, such as "Data Entry Specialist."


Summary or Objective (Optional)


Write a brief summary or objective statement (2-3 lines) that highlights your data entry experience and career goals. This section is optional but can be useful to provide a quick overview of your qualifications.



List relevant data entry skills, such as keyboarding speed (WPM), data accuracy, attention to detail, proficiency in data entry software (e.g., Microsoft Excel), and any industry-specific software or tools.


Professional Experience


Detail your relevant work experience. For each job, include the following:


  • Job title
  • Company name and location
  • Employment dates (month and year)
  • Key responsibilities and achievements related to data entry, such as:




List your educational background, starting with your most recent degree. Include the following details:


  • Degree earned (e.g., High School Diploma, Bachelor's Degree)
  • Major or field of study
  • School name and location
  • Graduation date (month and year)


Certifications (if applicable)


Include any relevant certifications, such as a certificate in data entry or proficiency in data entry software.


Additional Sections (if relevant)


Depending on your background, you can include additional sections like awards, volunteer work, or languages spoken. These can provide a more comprehensive view of your qualifications.


Tailor Your Resume


Customize your resume for each job application by emphasizing the skills and experiences most relevant to the specific position you're applying for.


Formatting and Style


  • Use a clean, easy-to-read font and maintain a professional, consistent format throughout your resume.
  • Keep your resume concise, ideally one page, unless you have extensive experience.
  • Use bullet points to make your accomplishments and skills easy to scan.




Review your resume carefully to eliminate any grammatical or typographical errors. Accuracy is crucial in data entry, and this extends to your resume.


Use Action Verbs


Begin each bullet point with strong action verbs (e.g., "Entered data," "Maintained accuracy," "Improved data processes").


Include Quantifiable Achievements


Whenever possible, use quantifiable achievements to highlight your impact, such as "Increased data entry speed by 20%."


Avoid Irrelevant Information


Focus on showcasing data entry skills and relevant experience, and exclude unrelated jobs or details.


Save in a Standard Format


Save your resume in a common format (e.g., PDF or Word document) for easy sharing with employers.


Sample Resume For Data Entry Jobs



You can refer to the below listed sample resume for data entry jobs while crafting your resume in 2023. It will help you frame and organize every resume section professionally without any mistake:


Sample Resume For Data Entry Jobs:


[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[LinkedIn Profile (optional)]




Detail-oriented and highly accurate Data Entry Professional with over 5 years of experience at XYZ Consultancies. Proficient in data entry software and a strong commitment to maintaining data accuracy. Adept at processing large volumes of data and improving data entry processes.




  • Data entry (65+ WPM)
  • Data accuracy
  • Microsoft Excel
  • Data cleaning
  • Attention to detail
  • Quality control
  • Database management
  • Keyboarding skills
  • Strong communication


Professional Experience:


Data Entry Specialist

XYZ Consultancies, Bengaluru

June 2017 - Present


  • Process an average of 10,000 data records per week with 99% accuracy, exceeding company benchmarks.
  • Implement quality control measures to reduce data entry errors by 15%.
  • Collaborate with the data analysis team to identify trends and patterns within the data.
  • Utilize Microsoft Excel to organize and maintain large datasets.
  • Improved data entry speed by 20% through advanced keyboarding skills.


Data Entry Clerk

ABC Corporation, Bengaluru

February 2015 - May 2017


  • Entered financial and accounting data into the company's database.
  • Conducted data verification and cleaning to maintain data accuracy.
  • Assisted in organizing and archiving old records to optimize data storage.
  • Achieved a 98% accuracy rate in data entry tasks.
  • Collaborated with the IT department to troubleshoot data entry software issues.




Bachelor of Computer Applications (BCA)

ABC College, Bengaluru

Graduated: May 2014




Certificate in Data Entry Proficiency

XYZ Training Institute, Bengaluru

Completed: July 2014


Additional Information:


  • Volunteer Data Entry for XYZ Foundation, assisting in processing donation records.
  • Proficient in data entry software, including Microsoft Excel and Google Sheets.




Available upon request.


How Much Do Data Entry Professionals Earn in India?



The salary of Data Entry Professionals in India can vary depending on several factors, including the location, level of experience, the organization's size, and the specific responsibilities associated with the job. Here's a general salary range for data entry professionals in India:


  • Entry-Level Data Entry Operator: Entry-level data entry operators with little to no experience can expect to earn an annual salary in the range of ₹1.5 lakh to ₹3 lakh or more. Salaries may vary based on the city and the organization.


  • Experienced Data Entry Operator: Data entry professionals with a few years of experience can earn between ₹3 lakh to ₹5 lakh or more per year. Experience and proficiency can significantly impact salaries.


  • Data Entry Supervisor or Team Leader: Those in supervisory roles, such as data entry team leaders, may earn salaries ranging from ₹4 lakh to ₹8 lakh or more, depending on their experience and the organization.



HyreSnap Career Assistance



You can use the above-given guidelines to craft an ATS-friendly resume for data entry jobs in 2023. If you find the process complex and confusing, please use HyreSnap Online Resume Builder


It is driven by artificial intelligence technology and is free to use for initial 3 trials. You can use this modern resume builder and craft a professional resume in easy steps. You can check the highlighting features of this futuristic resume-crafting platform below:


Key Takeaways



Building a resume for data entry jobs is as complex as building a resume for any technical profile. Hence, we have listed all the important steps to craft a job-winning data entry resume above. To revise everything, you can check the following key takeaways:


  • Select a professional resume format, i.e., combination or chronological
  • Outline your resume adding all the key resume sections
  • Use one-liner bullet points to write all your resume details
  • Ad technical terms throughout the resume and highlight them wherever possible
  • Use numbers to quantify your achievements
  • List your technical and key skills in separate sections
  • Proofread your resume with a focused mind to minimize mistakes

Apart from this, if you need any other career-building assistance, please feel free to contact our experts at info@hyresnap.com. We will help you at every step of job hunting to get your next job without any hurdle.

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